Add/Withdrawal & Refund Policies

Courses may be added within 6 business days of the semester’s first day of classes (fall and spring semesters).

Adding Procedure

Adding a class must be done in writing through one of two methods:

• Complete the two-part Add/Drop Form, available at the Registrar’s Office.
• A student may email their advisor and ask to have a class added. If approved, the advisor will forward the email to the Office of the Registrar noting their approval. The registrar will then process and respond to the advisor and student. In some situations the instructor may need to submit an Add/Drop Form to the Office of the Registrar.

Withdrawal Procedure

Withdrawing from a class must be done in writing through one of two methods:

• Complete the two-part Add/Drop Form, available at the Office of the Registrar.
• A student may email their advisor and ask to have a class dropped. If approved, the advisor will forward the email to the Office of the Registrar noting their approval. The registrar will then process and respond to the advisor and student. In some situations the instructor may need to submit an Add/Drop Form to the Office of the Registrar.

Effect of Withdraw on GPA/Transcript

After the first 10 business days and up to mid-semester, a student withdrawing from a class will receive a “W” which will not affect GPA. However the credit hours will be counted as credits attempted when computing “Pursuit in Program” (See SAP policy in the current college catalog). After mid-semester, courses may be withdrawn but a grade of “WF” will be recorded on the student’s transcript and will be calculated into the GPA.

Financial Obligation and Record Keeping

Students who either fail to officially withdraw within 10 business days of the semester’s first day of classes or unofficially withdraw at any time assume all financial obligations for tuition and fees. Properly completed Add/Withdrawal forms and emails with approval received by the Office of the Registrar shall be date stamped and considered official. Students must retain their copies of the Add/Drop Form and/or emails with instructor and registrar as evidence of successfully dropping each class. Student will be asked to provide such evidence should a dispute arise.

Administrative Withdrawal

In rare and documented cases, due to unique and extraordinary circumstances involving medical, economic, or personal hardship, the academic dean may authorize an Administrative Withdrawal (AW) from course(s) which will not affect the grade point average. However the credit hours will be counted as credits attempted when computing “Pursuit in Program” (See SAP policy in the current college catalog).

To officially withdraw from the College, a student must complete a Student Withdrawal Record. If a student officially withdraws from the College during the first ten calendar days of a semester (five calendar days during the Summer II and Summer III sessions), there will be no grades recorded. Students who do not officially withdraw from the College (fail to complete the withdrawal form) are subject to grades of ‘F’. Students receiving financial aid may be subject to Federal fund obligations or conditions and should contact the Office of Financial Aid prior to withdrawal. A withdrawal form is available from the Office of the Registrar.

Any student who is receiving federal financial aid and who is considering withdrawing from the College is strongly encouraged to meet with a financial aid representative in the Office of Financial Aid prior to withdrawing.

When a student who is receiving federal student financial aid (grant and/or student loan funds) withdraws either officially or unofficially from all of their courses before 60% of the semester has passed, the student is subject to federal student aid regulations  known as Return of Title IV Funds (R2T4). Under R2T4, the students aid is recalculated based on percentage of completion, and the student may have to return a portion of the financial aid received.

Any adjustments made to a student’s financial aid as a result of withdrawing from the College will not necessarily mirror any changes to the student’s tuition and fee charges. In some cases, students may not see a reduction in their tuition and fee charges but will still have their financial aid reduced, resulting in their owing money back to the College. Students are strongly encouraged to familiarize themselves with the College’s refund policy, listed below.

Tuition Refunds

For purposes of calculating refunds, the attendance period begins on the first day of the academic semester and ends on the date the student notifies the Office of the Registrar in writing of her/his withdrawal. Students receiving Federal Financial Aid Funds are subject to mandated federal refund procedures upon withdrawal from the college.

100% Refund: Official withdrawal from College or course within 6 business days of the semester’s first day of classes OR course is cancelled by the College

50% Refund: Official withdrawal from College or course 7-10 business days of the semester’s first day of classes

0% refund: Official withdrawal from College or course after 10 business days from the semester’s first day of classes

Refund Exceptions

Notwithstanding the foregoing, the following exceptions apply:

The College may provide exceptions on a case-by-case basis for students who present unusual and compelling medical or other significant extenuating circumstances.

Resident students who must move out of on-campus housing to participate in a field experience internship to meet a curriculum requirement may be eligible for a refund of the unused portion of room and board expenses. Students receiving Federal Financial Aid Funds are subject to mandated federal refund procedures upon withdrawal from the college.

100% Refund: Official withdrawal from the College on-campus housing prior to the semester’s first day of classes OR on-campus residence cancelled by College

80% Refund: Official withdrawal from the College on-campus housing prior to the end of the semester’s second week of classes

60% Refund: Official withdrawal from the College on-campus housing prior to the end of the semester’s third week of classes

40% Refund: Official withdrawal from the College on-campus housing prior to the end of the semester’s fourth week of classes

20% Refund: Official withdrawal from the College on-campus housing prior to the end of the semester’s fifth week of classes

0% Refund: Official withdrawal from the College on-campus housing after the end of the semester’s fifth week of classes OR Unofficial withdrawal from College on-campus housing at anytime

Refund Exceptions

Notwithstanding the foregoing, the following exceptions apply:

• Refunds for room and board cancelled after a semester begins due to a force majeure or like event will be pro-rated
• The College may provide exceptions on a case-by-case basis for students who present unusual and compelling medical or other significant extenuating circumstances.