Add, Drop, & Refund Policies

Courses may be added within six business days of the first day of classes for the fall and spring semesters.

Adding Procedure

Classes may be added in writing using one of the following methods:

• Complete the two-part Add/Drop Form, available through the Registrar’s Office.
• Email your advisor to request that a class be added. If approved, the advisor will forward the request to the Office of the Registrar for processing. The Registrar’s Office will then respond to both the advisor and the student. In some situations, the instructor may also need to submit an Add/Drop Form to the Office of the Registrar.

Withdrawal Procedure

Withdrawing from a class must be done in writing using one of the following methods:

• Complete the two-part Add/Drop Form, available through the Office of the Registrar.
• Email your advisor to request that a class be dropped. If approved, the advisor will forward the request to the Office of the Registrar noting their approval. The Registrar’s Office will then process the request and respond to both the advisor and the student. In some situations, the instructor may also need to submit an Add/Drop Form to the Office of the Registrar.

Effect of Withdrawal on GPA/Transcript

After the first 10 business days and up to mid-semester, a student withdrawing from a class will receive a “W,” which will not affect their GPA. However, the credit hours will be counted as credits attempted when computing “Pursuit in Program” (see the SAP policy in the current college catalog).

After mid-semester, courses may still be withdrawn, but a grade of “WF” will be recorded on the student’s transcript and calculated into the GPA.

Financial Obligation and Record Keeping

Students who fail to officially withdraw within 10 business days of the first day of classes, or who unofficially withdraw at any time, assume all financial obligations for tuition and fees.

Properly completed Add/Withdrawal Forms and approved emails received by the Office of the Registrar will be date-stamped and considered official. Students should retain copies of the Add/Drop Form and/or approved emails from the instructor and registrar as evidence of successfully dropping each class. Students may be asked to provide this documentation if a dispute arises.

Administrative Withdrawal

In rare and documented cases involving unique and extraordinary medical, economic, or personal hardships, the academic dean may authorize an Administrative Withdrawal (AW) from course(s). An AW will not affect the student’s GPA; however, the credit hours will still be counted as credits attempted when computing “Pursuit in Program” (see the SAP policy in the current college catalog).

To officially withdraw from the College, a student must complete a Student Withdrawal Record. If a student officially withdraws from the College during the first 10 calendar days of a semester (five calendar days during the Summer II and Summer III sessions), no grades will be recorded.

Students who do not officially withdraw from the College by completing the withdrawal form are subject to receiving grades of “F.”

Students receiving financial aid may be subject to federal fund obligations or conditions and should contact the Office of Financial Aid prior to withdrawing.

A withdrawal form is available through the Office of the Registrar.

Any student receiving federal financial aid who is considering withdrawing from the College is strongly encouraged to meet with a financial aid representative in the Office of Financial Aid prior to withdrawing.

When a student receiving federal financial aid (grant and/or student loan funds) officially or unofficially withdraws from all courses before 60% of the semester has passed, the student becomes subject to federal student aid regulations known as Return of Title IV Funds (R2T4).

Under R2T4, the student’s financial aid is recalculated based on the percentage of the semester completed, and the student may be required to return a portion of the financial aid received.

Any adjustments made to a student’s financial aid as a result of withdrawing from the College will not necessarily mirror changes made to the student’s tuition and fee charges. In some cases, students may not see a reduction in tuition and fee charges but may still have their financial aid reduced, resulting in a balance owed to the College.

Students are strongly encouraged to familiarize themselves with the College’s refund policy, listed below.

Resident students who must move out of on-campus housing to participate in a field experience internship required by their curriculum may be eligible for a refund of the unused portion of room and board expenses.

Students receiving federal financial aid funds are subject to mandated federal refund procedures upon withdrawal from the College.

• 100% Refund: Official withdrawal from College on-campus housing prior to the first day of classes, or if on-campus housing is canceled by the College.
• 80% Refund: Official withdrawal from College on-campus housing prior to the end of the second week of classes.
• 60% Refund: Official withdrawal from College on-campus housing prior to the end of the third week of classes.
• 40% Refund: Official withdrawal from College on-campus housing prior to the end of the fourth week of classes.
• 20% Refund: Official withdrawal from College on-campus housing prior to the end of the fifth week of classes.
• 0% Refund: Official withdrawal from College on-campus housing after the end of the fifth week of classes, or unofficial withdrawal from College on-campus housing at any time.

Refund Exceptions

Notwithstanding the foregoing, the following exceptions apply:

• Refunds for room and board canceled after a semester begins due to a force majeure or similar event will be prorated.
• The College may provide exceptions on a case-by-case basis for students who present unusual and compelling medical or other significant extenuating circumstances.