Distribution Center Administrative Assistant

EMPLOYER: Geiger

Website

Description:

Under the general supervision of the Distribution Center Manager, the Distribution Center Administrative Assistant will manage the day-to-day administrative tasks of the Decorations and Distribution Center and act as the primary customer service contact for all of the Kitting and Decoration areas.

Responsibilities include but are not limited to:

Decoration –

Coordinate with reps and CP program managers to price custom decoration projects
Work with decoration receiving to identify and resolve inbound blank goods without references
Track decoration quality issues (damaged/blown-in production) and reorder goods
Create work orders for replacement goods
Process billing only orders for non-embroidery projects
Create shipping memos when appropriate
Process claim issues
Quote on and order heat transfers for projects
Coordinate with departments on decoration order statuses, timelines, rush orders, and order exceptions
Oversee special projects for outside vendors

Kitting –

Quote kitting projects for sales reps and program managers
Follow up on outstanding quote requests
Coordinate with Kitting Manager to maintain workflow schedule
Match kitting purchase orders to quotes and verify pricing
Count and verify inbound kitting stock and match to projects
Order supplies for kitting projects when goods are scheduled to arrive
Track and communicate with sales reps/program managers on returns and re-shipments
Upload and print shipping labels using appropriate software
Pull tracking for projects and send to Kitting Manager/reps
Close completed kitting POs and bill projects on completion

Requirements –

Ability to lift to 50 lbs. and stand or walk for extended periods
Ability to work flexible hours as projects dictate
Working knowledge of personal computer software, specifically with word processing, spreadsheet, and email programs
Two years of related experience
Strong interpersonal skills and proficiency in Excel
Familiarity with inventory tracking, work scheduling, and billing preferred
Full-Time Regular – 8:00am – 4:30pm

(Geiger is an Equal Opportunity/Affirmative Action Employer)

Requirements:

Ability to lift to 50 lbs. and stand or walk for extended periods. Ability to work flexible hours as projects dictate. Working knowledge of personal computer software, specifically with word processing, spreadsheet, and email programs. Two years of related experience. Strong interpersonal skills and proficiency in Excel. Familiarity with inventory tracking, work scheduling, and billing preferred.

How to Apply:

Contact: Alicia Doyle
Phone: (207) 755-2320