Changes to Financial Aid Awards
There are situations where a student’s financial aid award may need to be recalculated after the original award has been determined. The following are examples of when a change may be needed:
- Changes to a student’s eligibility due to updates to the student’s FAFSA
- The student receives additional financial aid from external sources
- The student’s anticipated enrollment status changes
- The student withdraws from the College prior to the end of the semester, requiring the College to perform a federal recalculation of the student’s financial aid
- The student fails to maintain satisfactory academic progress as defined by the College
A student’s financial aid is initially based on full time status (12 or more credits per semester). Enrollment is verified after the add/drop period each semester and changes are made to the student’s financial aid if their enrollment is less than full time.
Most forms of financial aid, including the State of Maine Grant, Federal Work Study, Federal SEOG, Federal Stafford Loans and Federal PLUS Loans, require the student to be enrolled on at least a half time (6 credits or more) basis each semester. The Federal Pell Grant is available in limited circumstances to students who are enrolled less than half time.
Students who expect to receive funding from external sources, such as private scholarships or sponsorships, should contact the Office of Admissions and Financial Ad to report the amount of support expected. Federal student aid regulations require the College to consider all types of assistance when determining the student’s financial aid awards. In cases where adjustments become necessary after the College becomes aware of any external assistance, the College will always try to first adjust a student’s loan or Federal Work Study funding before adjusting any grant or scholarship funding.
Changes sometimes occur during the academic year that can affect the family's ability to contribute financially toward the student’s education. A review of the family’s special circumstances can be requested by contacting the Office of Admissions and Financial Aid. You must document the circumstances you feel deserve consideration. Examples of these conditions include: medical bills, unemployment, divorce/separation, death of a spouse or parent, disability of family members, change in employment earnings, loss of income or benefits.
Throughout the financial aid application process, students and parents may be required to submit documents to the Office of Admissions and Financial Aid in support of the student’s FAFSA. Most of the documents will require the student’s signature, and in some cases will also require the signature of a parent or spouse. Please keep in mind that signing someone else’s name is considered fraud. Any student whose documents are suspected of containing fraudulent signatures will be required to submit new materials with a notarized signature. The Office of Admissions and Financial Aid also reserves the right to discontinue the processing of any application where fraud is suspected. In cases where fraud is suspected, the U.S. Department of Education’s Office of the Inspector General will also be notified. Any questions regarding this information should be referred to the Director of Admissions and Financial Aid.
If your financial aid for the semester exceeds the amount of your semester charges due to the College, you will be issued a refund check from the Business Office approximately five weeks after the start of fall classes. The refund check is to be used for your other education-related expenses, such as room and board and transportation.
For additional information, please contact us:
Office of Financial Aid
Central Maine Community College
1250 Turner Street
Auburn, ME 04210
Phone: (207) 755-5328
Fax: (207) 755-5493
8:00am – 7:00pm Mondays-Thursdays
8:00am – 4:30pm Fridays