Add/Withdrawal Policies & Procedures
Adding a Course: Courses may be added within 6 business days of the semester’s first day of classes (fall and spring semesters).
Withdrawing From a Course: In order to receive a full or partial refund, a student must officially withdraw from a class or classes within 10 business days of the fall or spring semester’s first day of classes. If a student officially withdraws from a class within 6 business days of the semester’s first day of classes, the student is entitled to a refund of 100% of each withdrawn class. If the student officially withdraws within the 7th through 10th business day from the semester’s first day of classes then the student is entitled to a refund of 50% of each withdrawn class. Students who either fail to officially withdraw within 10 business days of the semester’s first day of classes or unofficially withdraw at any time assume all financial obligations for tuition and fees. Properly completed Add/Withdrawal forms and emails with approval received by the Registrar’s Office shall be date stamped and considered official. Students must retain their copies as evidence of successfully dropping each class. Student will be asked to provide such evidence should a dispute arise.
Matriculated and non-matriculated students who officially withdraw all classes are subject to the Maine Community College System (MCCS) Board of Trustees refund policy—see the current college catalog for details.
After the first 10 business days and up to mid-semester, a student withdrawing from a class will receive a “W” which will not affect GPA. However the credit hours will be counted as credits attempted when computing “Pursuit in Program.” (See SAP policy in the current college catalog.) After mid-semester, courses may be withdrawn but a grade of “WF” will be recorded on the student’s transcript and will be calculated into the GPA.
Administrative Withdrawal: In rare and documented cases, due to unique and extraordinary circumstances involving medical, economic, or personal hardship, the Academic Dean may authorize an Administrative Withdrawal (AW) from course(s) which will not affect the grade point average. However the credit hours will be counted as credits attempted when computing “Pursuit in Program.” (See SAP policy in the current college catalog.)
“Official Withdrawal” means the student’s timely and complete execution of documents required by the college to accomplish formal removal from a course. “Unofficial Withdrawal” means any absence without the notice required for an official withdrawal. Adding and withdrawing from a class must be done in writing and there are two options for a student to consider.
- Two-part add/drop forms can be picked up at the Registrar’s Office.
- Student may email their advisor and ask to have a class added or dropped. If approved the advisor will forward the email to the Registrar’s Office noting their approval. The Registrar will then process and respond to the advisor and student. In some situations the instructor may need to submit an add/drop form to the Registrar. Students must supply either their copy of the add/drop form or their copy of the Registrar’s email response in the event of conflicting versions of an issue surrounding the add or drop of a class.
Withdrawal from the College
To officially withdraw from the College, a student must complete a Student Withdrawal Record. If a student officially withdraws from the College during the first ten calendar days of a semester (five calendar days during the Summer II and Summer III sessions), there will be no grades recorded. Students who do not officially withdraw from the College (fail to complete the withdrawal form) are subject to grades of 'F'. Students receiving financial aid may be subject to Federal fund obligations or conditions and should contact the Financial Aid Office prior to withdrawal. A withdrawal form is available from the Registrar's Office.